Finance Officer – Sub Grant : CARE Bangladesh

Position Title, Location & Contract Duration

Finance Officer – Sub Grant (1 position) for Finance Department

Location: Based at CARE Mymensingh Field Office

The duration of the proposed contract will be five years.

I.             Job Summary:

The Finance Officer-Sub Grant is responsible for certifying the Partner NGO (PNGO) expenses against their CARE funded project (s). He is responsible for verifying PNGO’s Financial Reports before recommending for Fund release and Adjustment of Advances pertaining to the Sub-Grant. S/he will visit PNGO offices and project sites to review/check/verify the bills, invoices, vouchers and other relevant documents pertinent to the Financial Report(s). He will also check that the receivables and payables shown in the books of PNGOs including the balances with CARE. He will assist project management by identifying anomalies, lack of documents in support of vouchers, non-compliances and internal control weakness of PNGOs and bringing those to the attention of project management and also make suitable recommendations as s/he seems appropriate. S/he will share his/her observations with project management.

II.           Responsibilities and Tasks:
Responsibility # 1: Staff Management (if applicable)	% of Time
Staff recruitment Performance Management Coaching Staff Development Staff separation	Not applicable
Responsibility # 2: Certifying the PNGO Financial Reports before recommending for fund release and Adjustment of Advances pertaining to the Sub-Grant.	15%
Review and check the accuracy of the Monthly/Quarterly Financial Reports prepared and submitted by the PNGOs. Check the supporting documents to verify accuracy of the reports. Cross check the report results with the books of accounts of the PNGOs. Review the Budget to Actual Expenditure, note deviations (if any) from the approved budget and ask clarifications and report to the respective Project Coordinators / Team leaders as appropriate.
Responsibility # 3: Review and check PNGO vouchers and other relevant documents pertinent to the Sub-Grant during PNGO visit.	60%
Review and check bills/vouchers/invoices and other relevant documents of the reports on sample basis to ensure compliance to the financial guidelines and MOU during NGO visit. Verify that the expenditures in line with the approved budget and related to project activities. Provide feedback to the concerned PNGOs and Projects if there are deviations from the budget. Ensure physical verification of inventory items purchased and relevant expenditure on test basis as applicable. Review the PNGO procurement process, review tender documents, bid summary, PO etc on sample basis during PNGO visit. The incumbent may also visit the vendors, beneficiaries, stakeholders and project sites as deem appropriate for expenses certification. Review and check the timely deduction and deposition of VAT and Tax by PNGO as per GOB law. Document any significant anomalies, non-compliances and internal control weakness on practices, procedures, documentations and bookkeeping as may come to his notice during review of PNGOs books of accounts and related systems. Visit each assigned PNGO at least once in two months to accomplish the above stated functions.
Responsibility # 4: Follow up of audit findings and Recommendations	1%
Follow-up the settlement of financial claims is being made according to PECT certified receivables and payables. Follow up implementations of Audit findings and recommendations.
Responsibility # 5: Reporting	20%
Share PNGO visit reports with the Section Manager-Sub Grant / Regional Sub Grant Manager and Project Management (like PC, PSC, RC, PSGM, PDOs, TC and Team Leader as appropriate). Prepare the visitation summary and filled out visitation checklist and share the same with the concerned PNGO staff during PNGO visit. Ensure the acknowledgement sign on the same by the PNGO. Prepare draft observation reports based on visitation summary, checklist and supporting documents. Report to Section Manager-Sub Grant with the draft observation reports, checklist and supporting documents and discuss the gross anomalies as and where necessary. Sign and distribute the reports upon getting managerial inputs, clarification and comments from Section Manager-Sub Grant CBHQ or delegated personnel. Send/share PNGO visitation reports to Project Management, PNGO Management (ED/CE or RD/TL etc) as appropriate Follow-up the corrective action and implementations status against the observation / findings.
Responsibility # 6: Preparation of Statement (PDSB) for Monitoring of PNGO Advance, Question Cost etc.	2%
Preparation of Monthly PNGO Monitoring Statement (PDSB) for advance, question cost etc. PDSB file to be sent to Section Manager - Sub Grant with a copy to Regional Sub Grant Manager monthly basis.
Responsibility # 7: General	2%
He will assess the Training needs for the PNGO staff and assist the Sub-Grant Compliance Manager in conducting Training/Orientation to the PNGO staff. He will assist in developing Training plan, presentations and printouts for the financial management training based on PNGO financial guidelines, GAAP, best practices and PECT observations. Ensure implementation of the PNGO Financial guidelines as appropriate. Provide feedback to upgrade the guideline based on filed experience.

III.          Reporting:

Regional Sub Grant Manager (RSGM) - PECT; Section Manager PECT / Finance Manager Sub Grant - PECT CBHQ.

IV.          Working Condition:

Field based position and requires 60% time spending in the PNGO Offices and in the field.

V.          Qualification:

Masters in commerce preferably in Finance/Accounting with four/three years relevant experiences or CA course completed with 2 years relevant working experience.

VI.          Core Competencies:

Good communication skills in both Bangla and English. Computer skills (word processing, spreadsheet) are essential. Knowledge on finance and administrative policies. Problem solving ability in technical aspects. Ability to work in a team environment. Good interpersonal skills. Skills on training/coaching on financial aspects. Experience on budgeting and financial report preparation.

Candidates need to be highly motivated and committed to CARE Bangladesh’s vision, mission, and long term development work to significantly improve the lives of the most vulnerable and marginalized. Candidates must be capable of displaying great learning agility, support and encouragement of knowledge sharing across projects, to the ultimate benefit of all of CARE’s mission wide initiatives. 

This is an interesting time in the development of CARE as an organization which is shifting towards a program approach where it has developed longer-term impact visions to have MORE sustainable changes in the lives of the extreme poor and marginalized. CARE is looking for a Finance Officer – Sub Grant who will play a key role in the leadership of the Finance department whilst at the same time building a learning culture that promotes knowledge sharing across CARE and excellence. 

Compensation

Monthly gross salary is Taka 33,600 plus other admissible benefits as are per policy.

CARE Bangladesh invites applications from qualified individuals. Summary job descriptions and the application format can be found on the website at: www.carebangladesh.org. Please note that only applications filled in as per CARE format will be considered. Please email the application to hr@bd.care.org on or before January 04, 2014. For the candidates who are interested to send hard copies of the CARE application format please send to: HR Manager, HRD&M, CARE Bangladesh, 20-21, Kawran Bazar, Dhaka 1215. Interested persons may also collect the application format from our Receptions desk (9th floor).

Note: 1. Women are particularly encouraged to apply 2. Any persuasion will disqualify the candidates 3. Internal and external applicants shall be treated equally in the entire selection process 4. Applicants who have relatives in CARE must mention it in the application form 5. Please write the position name on top of the envelope.